We are committed to safeguarding the privacy of our website visitors and people who register to attend one or more of our events.
This policy applies where we are acting as a data controller with respect
to the personal data of our website visitors and people who register to attend one or more of our events; in other words, where we determine
the purposes and means of the processing of that personal data.
necessary for the provision of our website and services, we will ask you to consent to our use of
cookies when you first visit our website.
In this policy, "we", "us" and "our" refer to Sheffield Legal Hackers. For
more information about us, see Section 13.
the general categories of personal data that we may process;
in the case of personal data that we did not obtain directly from you, the source and
specific categories of that data;
the purposes for which we may process personal data; and
the legal bases of the processing.
We may process data about your use of our website and services ("usage
data"). The usage data may include your IP address, geographical location, browser type and
version, operating system, referral source, length of visit, page views and website navigation
paths, as well as information about the timing, frequency and pattern of your service use. The
source of the usage data is our analytics tracking system. This usage data may be processed for the
purposes of analysing the use of the website and services. The legal basis for this processing is
our legitimate interests, namely monitoring and improving our website and services.
We may process information contained in any enquiry you submit to us
("enquiry data"). The enquiry data may be processed for the purposes of responding to
your enquiry. The legal basis for this processing is our legitimate interests, namely providing a
response to the enquiries we receive.
We will process information that your provide us when you register for
one of our events ("event data"). The event data shall be processed
for the purpose of providing you with updates about the event, as well as
subscribing you to our mailing list so we can occasionally send you updates about us and our
upcoming events. The legal basis for this
processing is our legitimate interests, namely communications with people have registered for
one of our events. The way we process your information in this scenario is as follows:
when you register for one of our events using your Eventbrite (https://www.eventbrite.co.uk) account, the information you provide is shared with us;
we automatically synchronise the information you provide to our Mailchimp mailing list;
we will then send you updates through Mailchimp;
you can unsubscribe from these updates at any time using the unsubscribe links in the footer of the emails we send to you through Mailchimp.
If you subscribe to our mailing list directly through our website, we will process the information as if it were event data.
In addition to the specific purposes for which we may process your
personal data set out in this Section 3, we may also process any of your personal data where such
processing is necessary for compliance with a legal obligation to which we are subject, or in order
to protect your vital interests or the vital interests of another natural person.
Please do not supply any other person's personal data to us, unless we
prompt you to do so.
Providing your personal data to others
If you provide enquiry data it is held in our Mailchimp database (https://mailchimp.com/) and is stored on Mailchimp's
In addition to the specific disclosures of personal data set out in this
Section 4, we may disclose your personal data where such disclosure is necessary for compliance with
a legal obligation to which we are subject, or in order to protect your vital interests or the vital
interests of another natural person. We may also disclose your personal data where such disclosure
is necessary for the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure.
International transfers of your personal data
In this Section 5, we provide information about the circumstances in which
your personal data may be transferred to countries outside the European Economic Area (EEA).
The hosting facilities for our Mailchimp mailing list are situated in the United
States. Transfers to each of these countries will be protected by appropriate safeguards, namely
that Mailchimp participates in and has certified its compliance with the EU-U.S. Privacy Shield
Framework and the Swiss-U.S. Privacy Shield Framework.
Retaining and deleting personal data
This Section 6 sets out our data retention policies and procedure, which
are designed to help ensure that we comply with our legal obligations in relation to the retention
and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be
kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
usage data will be retained for a minimum period of 6 months following the date of
collection, and for a maximum period of 3 years following that date;
enquiry data will be retained for a minimum period of 3 months following the date of the
enquiry, and for a maximum period of 2 years following that date;
event data will be retained for a minimum period of 10 days following the date that you instruct us (using Mailchimp's unsubscribe option) to cease sending you updates via our mailing list, and for a maximum period of 30 days following that date (providing that we will retain event data insofar as
necessary to fulfil any request you make to actively suppress notifications).
Notwithstanding the other provisions of this Section 6, we may retain your
personal data where such retention is necessary for compliance with a legal obligation to which we
are subject, or in order to protect your vital interests or the vital interests of another natural
In this Section 7, we have listed the rights that you have under data
Your principal rights under data protection law are:
the right to access - you can ask for copies of your personal data;
the right to rectification - you can ask us to rectify inaccurate personal data and to
complete incomplete personal data;
the right to erasure - you can ask us to erase your personal data;
the right to restrict processing - you can ask use to restrict the processing of your
the right to object to processing - you can object to the processing of your personal
the right to data portability - you can ask that we transfer your personal data to another
organisation or to you;
the right to complain to a supervisory authority - you can complain about our processing of
your personal data; and
the right to withdraw consent - to the extent that the legal basis of our processing of your
personal data is consent, you can withdraw that consent.
You may exercise any of your rights in relation to your personal data by
written notice to us, using the contact details set out below.
A cookie is a file containing an identifier (a string of letters and
numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier
is then sent back to the server each time the browser requests a page from the server.
Cookies may be either "persistent" cookies or "session" cookies: a
persistent cookie will be stored by a web browser and will remain valid until its set expiry date,
unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire
at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally
identifies a user, but personal data that we store about you may be linked to the information stored
in and obtained from cookies.
Cookies that we use
Cookies used by our service providers
computer when you visit our website.
Most browsers allow you to refuse to accept cookies and to delete cookies.
The methods for doing so vary from browser to browser, and from version to version. You can however
obtain up-to-date information about blocking and deleting cookies via these links: